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GFi MailArchiver is an email archiving and email management solution with auditing functionality that is economical,easy to install and requires very little administrative effort.
It ships at a very affordable price and matchless performace.It is used by thousands of administrators to avoid the pains of PST file management because it reduces the company's dependency on these files. All emails are stored in a central locatioon that is easily accessible using the web browser and the PST migration tool ensures access to old emails stored in PST files on user's machines . Using the auditing functionality, management can access any email that is requested for rediscovery/compliance purposes and guarantee that these emails hahave not been tampered with.
Integration with Exchange and other email servers
GFi MailArchiver works in parallel and does not touch the way Exchange works. It can be used also with other email servers with the capability of polling emails from a mail server which supports IMAP and Active Directory
Automatically archive corporate email into one storage area
Storing all your organizational emails into your mail server is not an ideal practice. This will affect the email performance over time. Moving old emails into a database will maintain high performance of your mail server and your emails compact into one storage. You may archive your email in:
A SQL database: Emails stored in a standard database are easier to backup and restore. This setup is strongly recommended for high email volume environments.
Directly to an NTFS hard drive:
You may also store your old emails in a database that is located on an NTFS formatted hard drive, saving you the license costs of Microsoft SQL Server! This setup is suitable for low email volume environments.
Multiple database support and 'automatic' database management support
With GFi MailArchiver, it is possible to archive emails in multiple databases, thus saving you the trouble of having to store them into one large database that becomes slow and requires more maintenance.GFi MailArchiver allows you to automatically archive emails to a new database after a specified period of time,for example monthly or quarterly.
Reduce email storage requirements
GFi MailArchiver compresses and decompresses attachments on the fly, which results in considerable savings in terms of storage when compared to storing attachments in the Exchange stores. An added advantage is that GFI MailArchiver archives only one copy of attachments sent to multiple recipients.
End PST hell
With GFI MailArchiver for Exchange, users don't need to archive their mails in PST files on local hard disks. These files end up being very large and are difficult to backup and search. GFI Mail archivers allows users to browse the web search interface and retrieve past emails from the database, rather than have to dig through a store of PST files on disk to find a particular email.
New! Migrate old PST files stored on client machines
Through GFI MailArchiver's agent-based PST Exporter, you can archive emails processed by Microsoft Exchange prior to the installation of GFI MailArchiver. The GFI PST Exporter uses the GFI MailArchiver Import Service to transfer emails to an archive store without any end-user intervention. Agents save extracted emails in a destination folder and the GFI MailArchiver Import Service then imports the extracted emails into a GFI MailArchiver archive store.
Set up email retention and categorization policies Setting up an email retention policy is critical and while email archiving is essential, retaining emails for an indefinite time is costly! With GFI MailArchiver you can create rules to delete one or more emails after a specific time, for example, you can delete all emails sent by the Marketing Department that are older than 7 years. In addition, GFI MailArchiver can help you to categorize emails by adding a label to the emails that meet a particular condition. For example, emails sent from the CEO, could be automatically labelled with [CEO].
Helps comply with Sarbanes-Oxley Act
By archiving all company email, GFI MailArchiver helps organizations to meet regulatory compliance such as the Sarbanes-Oxley Act. Under the Sarbanes-Oxley Act 2002 and Security and Exchange Commission (SEC) rules, public companies must prove that their internal controls and audit trails are sound and that their processes are capable of producing certifiably correct data. Companies must retain all correspondence created, sent, or received "in connection with an audit or review" of a public company for a period of seven years, during which time these records must be non-erasable and non-rewritable. This includes any "electronic records" such as email, particularly relating to subjects, departments or individuals involved in auditing procedures. Failure to comply is a crime, punishable by up to 10 years in jail.
Helps to comply to other acts and regulations
GFI MailArchiver is also a valuable tool that aids compliance with the following: E-Comm Act 2000, BS7799-2:2002, Enterprise Act 2002, Decreto del Presidente del Consiglio dei Ministri (8 febbraio 1999) and more.
Give viewing rights and exempt users from archiving email
GFI MailArchiver allows you to grant a user viewing rights to all email relating to a specific Active Directory Group, for example, the Sales Manager would be able to view all emails sent or received by his team. Also, if required, you can instruct GFI MailArchiver for Exchange not to archive email to/from particular users, for instance it is possible not to archive emails sent to/from the HR Manager.
Collect and archive emails in one geographical location
GFI MailArchiver provides the possibility of centralizing email archiving to one physical location by polling emails from multiple locations. For example, an organization that operates in the US, UK and Australia may want to archive email of all offices centrally in one location – the US office.
NEW! – Audit your archived email
GFI MailArchiver ships with auditing functionality that ensures all archived emails have not been tampered with. This is particularly important in industries and countries where regulations require organizations to monitor user activity and keep audit trails of such activity. GFI MailArchiver offers two types of auditing:
Database activity auditing: Uses the tracing capabilities of Microsoft SQL Server to record all activity affecting the GFI MailArchiver archive databases.
User interaction auditing: Record all users’ activity whilst they are using the GFI MailArchiver web interface to browse email archive stores.
System Requirements
Windows 2000 (Service Pack 3 or higher) or Windows 2003
Microsoft .NET Framework 2.0
Internet Information Services (IIS) – World Wide Web service
Microsoft Internet Explorer 5.5 or later