GFI FAXmaker is able to send out personalized fax broadcasts using the Mail merge feature of Microsoft Word. Using this mail merge feature you can use any ODBC compatible database, for example Microsoft Access or Outlook contacts to create a personalized fax broadcast.

1. Open Microsoft Word 2003.
2. Go to 'Tools' -> 'Letters and Mailings' -> 'Mail Merge…'.
3. In the 'Mail Merge' task pane select the 'E-mail messages' radio button.
4. At the bottom of the task pane, click on 'Next: Starting document'.
5. Select whether to:
   1. 'Use the current document' – Select this option if the document you want to send is open and ready to send.
   2. 'Start from a template' – Select this option if you want to use one of Microsoft Word's mail merge templates.
   3. 'Start from existing document' – Select this option if you already have a document you want to send but the document is not open as yet.
6. Click on 'Next: Select recipients'.
7. Select whether to:
   1. 'Use an existing list' – Select this option if you have an existing contacts database.
   2. 'Select from Outlook Contacts' – Select this option if you want to send the faxes to users located in your Outlook Contacts Folder
   3. 'Type a new list' – Select this option if you do not have an existing list of recipients.
8. Click on 'Next: Write your letter' or 'Next: Prepare your fax'.
9. If you need to write or edit the message to be sent, do so and ensure that you have included the fax field as a merge field.
10. Click on 'Next: Preview your letters' or 'Next: Preview your fax'.
11. Go through the recipients and when done, click on 'Next: Complete the merge'.
12. Click on 'Print…' and select which records you want to print.
13. Click on OK.
14. Select the NetPrintQueue2Fax printer and click on 'OK'.