The Netprintqueue2FAX feature allows you to embed the fax number in the document to fax. This way, you can print to fax from almost any application, from anywhere in the network, without having to enter the fax number separately in the GFI FAXmaker fax form or Outlook.
This feature is especially handy for accounting applications - simply by embedding the fax number in the document, for example an invoice, a fax can be sent. No application integration or development is required.
All that is needed is that the fax number is preceded by a recognizable string, for example Fax: Faxes can be submitted to GFI FAXmaker from anywhere in the network, because the Netprintqueue2FAX printer driver is a network printer driver.
GFI FAXmaker will pick up the fax job, search for fax number, recipient name and recipient company name, fax out the document and notify the user who submitted the fax job whether the fax was sent successfully or not.
Configuring the Netprintqueue2FAX feature
You can access the configuration by right clicking on the node in the GFI FAXmaker configuration and selecting properties.
Configuring search fields
You must specify the search fields, or strings that will precede the recipient name, company and fax number strings. GFI FAXmaker will search for these fields. For example if you specify To:, GFI FAXmaker will look for the string 'To:', and when it finds it, take the text after the string and assume this is the name of the recipient. Likewise for the Company name and Fax number.
Configuring delimiter
After GFI FAXmaker has found the search field and retrieved the string that comes after the search string, it needs to know where the end of the search string is. For example, if you enter a name 'Richard Wenthrop' and more text follows on the same line, it needs to know that it should 'stop' after the name Richard Wenthrop. There are 2 ways in which you can indicate this:
- By not putting any more text on that line. GFI FAXmaker will take the end of line as the delimiter.
- By adding a delimiter, which is a character which identifies to GFI FAXmaker that this is the end of the search string. Such a character can be # for example.
You can configure which character you wish to use as a delimiter.